Narrative Instructions


Evaluation | Narrative Questions | What’s New

Review Criteria

Applications are reviewed and funding adjudications are made using the following criteria to evaluate each application:

  • Artistic Excellence (20%) – Quality of writer(s)
  • Project’s Artistic Merit (35%) – Quality of project
  • Audience Development/Community Involvement (20%) – Quality and degree of audience development efforts and community participation
  • Accessibility (10%) – Quality and degree of facility and program accessibility
  • Organizational Capacity/Evaluation (10%) – Presenter’s ability to carry out and evaluate the project
  • Readiness Plan (5%) – Quality (content, comprehensiveness, and currency) of planning

This sample application from a past grantee demonstrates a clear, succinct, and well-organized application that was evaluated very highly in the review process. Download Sample (PDF) >>

 

This is the tool used by panelists to score applications. Download Evaluation Rubric/Matrix (PDF) >>

 

This is the tool used by staff to score readiness plans. Download Evaluation Rubric/Matrix (PDF) >>

In addition to organizational and project information, you will need to provide a narrative addressing the following:


Description

(Maximum 500 characters including spaces) Provide a one-sentence description of the project which South Arts will use in publicity if a grant is awarded, e.g. “Poet Jane Smith will conduct a three-day residency, with two master classes for university creative writing students, a memoir workshop for older adults, a lunch/coffee discussion and sharing with local writers, and a public evening reading at the ABC Lecture Hall.”


Schedule

(Maximum 1,250 characters including spaces, approximately ¼ page) List the chronological schedule of activities during the project including what, when, where, who, with/for whom; include ticket prices where applicable. NOTE: If your schedule is not complete at this time, provide as much detail as is known about how many activities will take place, and which community members or groups will be involved.


Artistic Excellence (20%)

The work sample should represent the type of work the writer(s) will read/perform during your project. If sample is part of a larger publication/book, please identify the passage/section for the panel to review. For audio/video samples, identify the particular selection to be reviewed. Optional reviews of each writer’s work will also be reviewed. NOTE: No narrative response is necessary. Evaluation on this criterion is based on the submitted work samples.


Project’s Artistic Merit (35%)

(Maximum 5,000 characters including spaces, approximately 1 page) Describe the project; include a detailed description of the reading and explain why this writer was chosen. Explain why this project is important to your community. The educational and outreach component is the requirement that participants be engaged in learning activities that have lasting impact. Describe the educational and outreach component and any additional community activities; describe the anticipated impact for participants.


Audience Development and Community Involvement (20%)

(Maximum 2,500 characters including spaces, approximately ½ page) Audience development includes assessing audience and community needs, cultivating audiences, creating a plan for engagement, and developing effective partnerships. Describe the audiences and community segments that you are targeting and engaging with this project. Explain why they were selected for involvement in this project, how they are involved in planning, and what community partners are involved. Describe any plans to broaden or diversify your audiences and any additional efforts to reach those that lack access to arts programs, services, or resources. Describe your marketing plan for target audiences.


Accessibility (10%)

(Maximum 2,500 characters including spaces, approximately ½ page) Grantees are required to ensure accessibility to funded programs to people with disabilities. Beyond these minimum ADA requirements, describe actions you will take for programmatic and communications accessibility (e.g., planning/advisory committees include people with disabilities, large print programs/labels, American Sign Language interpretation, audio description, specific marketing strategies, etc.). Provide specific strategies on how you will reach those that lack access to the arts due to disability for this project specifically (not your organization’s work in general). See an example >>  View accessibility presentation slides >> 


Organizational Capacity and Evaluation (10%)

(Maximum 2,500 characters including spaces, approximately ½ page) Describe your organization’s ability to carry out the proposed project. Provide a summary of your organization’s presenting history. Describe the project goals and the anticipated outcomes. Describe the evaluation methods you have in place to learn how you are, or are not, achieving your goals.


Readiness Plan (5%)

South Arts is committed to making business continuity planning a priority in the arts, and encourages all arts organizations to develop and maintain readiness plans to ensure their sustainability. A readiness plan is a combination of documents, processes and training that formulate what your organization will do should the unexpected occur. If you have a readiness plan, please attach a narrative (up to two pages) describing your plan and how/when you update it. Learn more about readiness planning and how it will impact your grant application >>


UPDATES

  • The engagement of a Southern writer is a requirement!  Our new strategic plan has an increased focus on supporting the careers of artists from our region.  Need help finding a Southern writer? >>
  • Readiness plans are required! South Arts is committed to making business continuity planning a priority in the arts, and encourages all arts organizations to develop and maintain a readiness plan to ensure their sustainability. A readiness plan is a combination of documents, processes and training that formulate what your organization will do should the unexpected occur. The quality of your organization’s readiness plan will be evaluated and included in the overall scoring.  If you do not submit a description of your readiness plan, your application will not be accepted.    Learn more about readiness planning and how it will impact your grant application >>
  • The review criteria has changed!  Audience Development/Community Involvement represents 20% of your score.