Please carefully read and follow these instructions.  If you do not comply as specified, your organization could risk losing funding and future funding eligibility.  If you have any questions, please contact Nikki Estes, Program Director - Presenting & Touring, at 404-874-7244 ext. 16.

STEP 1: Return your contract

STEP 2: Notify us if your project changes

STEP 3: Use credit line and logos

STEP 4: Write your legislators

STEP 5: Submit your final report

1. RETURN THE SIGNED CONTRACT.
   Please read the grant terms and conditions, then sign and return the contract within two (2) weeks. Be sure to make a copy for your records. Grants awarded by South Arts  represent a legally binding contract between the presenter and South Arts. When a presenter is awarded a grant, the presenter is agreeing to (1) implement the activities described in the application, and (2) comply with the terms and conditions for the grant. 
   
   The educational activity is a fundamental component of your project and should be carefully planned. All projects must include a public performance or reading and an educational activity. The artist/company must conduct the educational activity. Please be aware that failure to comply with this condition may result in a reduction in your grant award/final payment. 
   
   If the amount of your grant award is less than the amount requested, you may need to revise your budget and/or project. Changes in the scope of your project must be submitted to South Arts on the Request for Grant Change form. Otherwise, you will be expected to fulfill the scope of your project as specified in your application. 
   
2. IF YOUR PROJECT CHANGES, SUBMIT YOUR REQUEST FOR A GRANT CHANGE.
   Any changes in the grant must be stated in the Request for Grant Change form.  Your request is due at least 30 days prior to the project start date.  Awards may be revised or revoked if changes are unacceptable.  Unless there are special circumstances, a request to change an artist/company is rarely accepted and approved (please contact South Arts to discuss these conditions).
   
   Download a Grant Change Request Form
   Adobe Acrobat format
   Microsoft Word format

    

3. USE CREDIT LINE AND LOGOS.
   It is essential to give South Arts and the National Endowment for the Arts (NEA) appropriate credit in your programs and publicity materials. 
   
   Download the logos
   South Arts Logos
   NEA Logo
   
   You must use the logos in your publicity materials (copies must be included with your Final Report Form).  For all print materials and electronic marketing (i.e., brochures, programs, flyers, web sites, and other promotional materials), the following credit line should be used:
   
   "This performance [or other activity] is funded in part by a
   grant from South Arts in partnership with
   the National Endowment for the Arts and [your State Arts Agency]." 
   
   
   
   If your project has been designated as an American Masterpieces project, you are required to use South Arts' logo and the NEA American Masterpieces logo and include the following credit line in your print and electronic materials:
   
   This presentation of [name of artist/company] is an American Masterpieces project, supported by South Arts and the National Endowment for the Arts in partnership with [your State Arts Agency].
   
   NOTE: Grantees should remove the credit line and logos from their publicity materials after the grant period.
   
   
4. WRITE YOUR LEGISLATORS.
   We require that you provide written notification to your federal elected officials (Senators/Congresspersons) to inform them of South Arts and National Endowment for the Arts support of this project. Copies of these signed letters must be included with your Final Report Form. When submitting copies with your Final Report Form, a template is inappropriate. The copies should be on your organization’s letterhead with a signature. 
   
   Below are examples of legislative letters that we feel express our partnership goals.  Please use these letters as a reference when writing your own letters.  All grantees are required to write their legislators to acknowledge them for appropriating the funds for these grants and to inform them of the project activities and community impact.
   
   Download examples of legislative letters
   Sample #1 (Adobe Acrobat format)
   Sample #2 (Adobe Acrobat format)
   Sample #3 (Adobe Acrobat format)
   
   
5. SUBMIT YOUR FINAL REPORT FORM BY THE DEADLINE.
   The Final Report Form and all support materials are due within 30 days of the completion of your funded engagement.  Any organization that fails to submit the Final Report Form, along with copies of your legislative letters and promotional materials, will have their funds rescinded and will not be eligible to apply for funding in the future. 
   
   Download the Final Report Form
   Adobe Acrobat format
   Microsoft Word format
   
   
   
   Grant Payments
   
   Final payments are processed after the completion of the project and receipt of the Final Report Form. You are allowed to request an advance payment, up to 75% of your total grant amount. To do so, you must submit a written request at least 30 days prior to the project start date. The request should be on your organization’s letterhead with a signature and state the reason an advance payment is needed. Please note that we must have a signed contract on file prior to your advance request. Please allow 30 - 60 days for all check disbursements.
   

A PDF document requires the Adobe Acrobat Reader to be opened. Click on the Acrobat Reader Icon to download this free software.

PDF Conversion Tools convert Adobe Portable Document Format (PDF) documents into either HTML or ASCII text.