Please carefully read and follow these instructions.  If you do not comply as specified, your organization could risk losing funding and future funding eligibility.  If you have any questions, please contact Nikki Estes, Program Director - Presenting & Touring, at 404-874-7244 ext. 16.

STEP 1: Return your contracts

STEP 2: Notify us if your project changes

STEP 3: Use credit line and logos

STEP 4: Write your legislators

STEP 5: Submit your final report

1. RETURN TWO (2) SIGNED CONTRACTS.

   Please read, sign and return BOTH copies of the Grant Contract as soon as possible.  We will then sign and return one copy to you immediately.  Please note that we will not process any grant payments without a signed copy of the Grant Contract.

   Grants awarded by South Arts represent a legal, binding contract between the presenter and South Arts.  When a presenter is awarded a grant, the presenter is agreeing to (1) implement the activities described in the application, and (2) comply with the terms and conditions as outlined in the contract. 

   The educational activity is a fundamental component of your project and should be carefully planned.  All projects must include BOTH a public performance and an educational activity.  The artist/company must conduct the educational activity.  Please be aware that failure to comply with this condition may result in a reduction in your grant award/final payment. 

   If the amount of your grant award is less than the amount requested, you may need to revise your budget and/or project.  Changes in the scope of your project must be submitted to South Arts in writing and approved in advance.  Otherwise, you will be expected to fulfill the scope of your project as specified in your application.

    

2. IF YOUR PROJECT CHANGES, SUBMIT YOUR REQUEST FOR A GRANT CHANGE.

   Any changes in the grant must be stated in the Request for Grant Change form.  Your request is due at least 30 days prior to the project start date.  Awards may be revised or revoked if changes are unacceptable. 
   Download a Grant Change Request Form
   Adobe Acrobat format
   Microsoft Word format

    

3. USE CREDIT LINE AND LOGOS.

   It is essential to give South Arts and the National Endowment for the Arts (NEA) appropriate credit in your programs and publicity materials.  You can download the logos:
   South Arts Logo (EPS)
   South Arts Logo (GIF)
   NEA Logo
   You must use the logos in your publicity materials (copies must be included with your Final Report Form).  For all printed materials and electronic marketing (i.e., brochures, programs, flyers, web sites, and other promotional materials), the following credit line should be used:

   "This performance [or other activity] is funded in part by a
   grant from South Arts in partnership with
   the National Endowment for the Arts and [your State Arts Agency]." 

    

4. WRITE YOUR LEGISLATORS.

   We require that you provide written notification to your federal elected officials (Senators/Congresspersons) to inform them of South Arts and National Endowment for the Arts support of this project.  Copies of these signed letters must be included with your Final Report Form.  In your award packet, we have included an example of a legislative letter that we feel expresses our partnership goals.  Please use this letter as a reference when writing your own letters.  All grantees are required to write their legislators to thank them for appropriating funds for their grants and to inform them of the project activities and community impact.

   Download examples of legislative letters
   Sample #1 (Adobe Acrobat format)
   Sample #2(Adobe Acrobat format)

5.  SUBMIT YOUR FINAL REPORT FORM BY THE DEADLINE.

   The Final Report Form and all support materials are due within 30 days of the completion of your funded engagement.  Any organization that fails to submit the Final Report Form, along with legislative letters and promotional materials, will have their funds rescinded and will not be eligible to apply for funding in the future.  
   
   Download the Final Report form
   Adobe Acrobat format
   Microsoft Word format

   Final payments are processed after the completion of the project and receipt of the Final Report Form.  You are allowed to request up to 75% of your total grant amount in advance.  To do so, you must submit a written request at least 30 days prior to the project start date.  Please note that we must have a signed contract on file prior to your advance request.  Please allow 30-60 days for check disbursement.
   

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