Please carefully read and follow these instructions. If you do not comply as specified, your organization could risk losing funding and future funding eligibility. If you have any questions, please contact Mollie Lakin-Hayes, Deputy Director, at 404-874-7244 ext. 31.
STEP 1: Review the Grant Terms and Conditions
STEP 2: Notify us if your project changes
STEP 3: Use credit line and logos
STEP 4: Write your legislators
STEP 5: Submit your final report online
STEP 6: Review grant payment process
1. Review the Grant Terms and Conditions.
In order to submit your application, you must agree to all of the following conditions should you be awarded a grant.
2. IF YOUR PROJECT CHANGES, SUBMIT YOUR REQUEST FOR A GRANT CHANGE.
Any changes in the grant must be stated in the Request for Grant Change form. Your request is due at least 30 days prior to the project start date. Awards may be revised or revoked if changes are unacceptable. Unless there are special circumstances, a request to change an artist/company is rarely accepted and approved (please contact South Arts to discuss these conditions).
Download a Grant Change Request Form
Adobe Acrobat format
Microsoft Word format
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3. USE CREDIT LINE AND LOGOS.
It is essential to give South Arts and the National Endowment for the Arts (NEA) appropriate credit in your programs and publicity materials.
Download the logos
South Arts Logos
NEA Logo
You must use the logos in your publicity materials (copies must be included with your Final Report). For all print materials and electronic marketing (i.e., brochures, programs, flyers, web sites, and other promotional materials), the following credit line should be used:
"This reading [or other activity] is funded in part by a grant from South Arts in partnership with the National Endowment for the Arts and [your State Arts Agency]."
If your project has been designated as an American Masterpieces project, you are required to use South Arts' logo and the NEA American Masterpieces logo and include the following credit line in your print and electronic materials:
This presentation of [name of writer] is an American Masterpieces project, supported by South Arts and the National Endowment for the Arts in partnership with [your State Arts Agency].
NOTE: Grantees should remove the credit line and logos from their publicity materials after the grant period.
4. WRITE YOUR LEGISLATORS.
We require that you contact your federal elected officials (Senators/Congresspersons) to inform them of the South Arts and National Endowment for the Arts support of this project. Many federal officials prefer to receive constituent correspondence via email and/or through their official Web site (officials and their contact information can be found at www.vote-smart.org). You may also choose to send a hard-copy letter on your organization’s letterhead. Confirmation that you have emailed or sent them hard-copy letters is required in your Final Report Form.
Below are examples of letters to officials that we feel express our partnership goals. Please use these letters as a reference when writing your own letters. All grantees are required to contact their federal elected officials to acknowledge them for appropriating the funds for these grants and to inform them of the project activities and community impact.
Download examples of legislative letters
Sample #1 (Adobe Acrobat format)
Sample #2 (Adobe Acrobat format)
Sample #3 (Adobe Acrobat format)
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PDF Conversion Tools convert Adobe Portable Document Format (PDF) documents into either HTML or ASCII text.
5. SUBMIT YOUR FINAL REPORT FORM BY THE DEADLINE.
The Final Report Form, completed in eGrant, and all support materials (either uploaded to eGrant, or mailed as described in the Guidelines) are due within 30 days of the completion of your funded engagement. Any organization that fails to submit the Final Report, along with copies of your legislative letters and promotional materials, will have their funds rescinded and will not be eligible to apply for funding in the future.
To complete and submit your Final Report Form, visit http://southarts.egrant.net.
GRANT PAYMENTS
Final payments are processed after the completion of the project and receipt of the Final Report Form. You are allowed to request an advance payment, up to 75% of your total grant amount. To do so, you must submit a written request at least 30 days prior to the project start date. The request should be on your organization’s letterhead with a signature and state the reason an advance payment is needed. Please allow 30 - 60 days for all check disbursements.
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