Please carefully read and follow these instructions. If you do not comply as specified, your organization could risk losing funding and future funding eligibility. If you have any questions, please contact Nikki Estes at 404-874-7244 ext. 816.
- Review Terms and Conditions
Download the Terms and Conditions.
- Notify us if your project changes
If your funded expenses/costs change significantly, you must submit a request for a grant change. Any changes must be requested through the Request for Grant Change form. Awards may be revised or revoked if changes are unacceptable and not allowed according the federal guidelines.
- Use credit line and logos
If applicable, it is required to give South Arts and the National Endowment for the Arts appropriate credit in your promotion/publicity materials. You must use both logos (copies may be included with your Final Report). For applicable print materials and electronic marketing (i.e., brochures, programs, flyers, websites, and other promotional materials), the following credit line should be used: “Funded in part by a grant from South Arts in partnership with the National Endowment for the Arts.”
Download the logos
- South Arts logo (You may download the South Arts logo in multiple formats as well as brand guide on our Logo & Brand Guide page. Please note that South Arts updated our logo in May 2020.)
- National Endowment for the Arts logo (Please note that the National Endowment for the Arts updated their logo in December 2018.)
NOTE: Grantees should remove the credit line and logos from their publicity materials after the grant period.
- Write your legislators
We require that you contact your federal elected officials (Senators/Congresspersons) to inform them of the South Arts and National Endowment for the Arts support of this project. Many federal officials prefer to receive constituent correspondence via email and/or through their official Web site (officials and their contact information can be found at www.votesmart.org). You may also choose to send a hard-copy letter on your organization’s letterhead. Confirmation that you have emailed or sent them hard-copy letters is required in your Final Report Form.
Below is an example of a letter that we feel expresses our partnership goals. Please use this letter as a reference when writing your own letters. All grantees are required to contact their federal elected officials to acknowledge them for appropriating the funds for these grants and to inform them of the project activities and community impact.
- Submit your final report
The Final Report Form, completed in eGrant, and all support materials are due within 30 days of the completion of your funded expenses. We are transitioning from the use of a Data Universal Numbering System (DUNS) Number to a new Unique Entity Identifier (UEI). The UEI is issued at no cost through the federal System for Award Management website (SAM.gov). This new UEI is required of our grant programs supported by the National Endowment for the Arts and must be included in your final report. Learn more here.
Any organization that fails to write their legislators and submit the Final Report will have their funds rescinded and will not be eligible to apply for funding in the future.
South Arts is required to collect and report location data from grantees. You will need to provide the location (i.e., street address, city, state, and zip code) for EACH activity supported by our grant funds in the Final Report Form. Please plan for this requirement so that you are able to complete your report. Grant funds will not be processed if you fail to provide the requested data.
- Review grant payment process
Final payments are processed after the completion of the project and receipt of the Final Report Form. You are allowed to request an advance payment, up to 75% of your total grant amount. To do so, you must submit a written request at least 30 days prior to the project start date. The request should be on your organization’s letterhead with a signature and state the reason an advance payment is needed. Please allow 30 – 60 days for all grant payments.