Guidelines


Eligibility | Guidelines | Policies | Appeals Process

Eligibility

  • Only nonprofit and governmental performing/literary arts presenting organizations in South Arts’ nine-state region are eligible to apply. South Arts’ nine-state region includes Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, and Tennessee. For the purposes of these guidelines, literary arts presenters are defined as organizations that present writers for readings of their work.
  • Presenting organizations must have not-for-profit, tax-exempt status or be an official unit of local, county or state government. For nonprofit presenters, tax-exempt status will be verified by a third party entity. Governmental presenters must provide proof of government status. South Arts does not accept applications from fiscal agents for this grant program.
  • All applicants must have a DUNS number. Applications will not be accepted from organizations that do not have a DUNS number. Find out more about the DUNS number and how to get one >
  • Presenters are limited to one Planning Grant application and one Travel Grant application per South Arts fiscal year.
  • Presenters who have failed to submit final reports for any previous South Arts grant by the application deadline for this program will not be considered for funding in this grant cycle.
  • Presenters who fail to properly acknowledge South Arts’ and the National Endowments for the Arts’ support in programs and press materials may not be considered for additional funding.

Guidelines

  • Presenter Assistance applications must be submitted at least 60 days prior to the activities.
  • All activities must take place between July 1, 2017 and June 30, 2018.
  • For Planning Grants: The presenter must plan to engage the artist/company for a residency lasting a minimum of three days. Only artists located outside of the presenter’s state are eligible. This grant only supports the visit of one Artistic Director or artist. Due to federal travel sanctions, an application supporting an international artist must be discussed with South Arts prior to submission.
  • All grant recipients are required to provide accessibility for constituents with disabilities at grant-funded events. The National Endowment for the Arts has resources to assist arts organizations in making accommodations. Please visit the Endowment’s website for more information. Applicants must commit to the Endowment’s Assurance of Compliance.

Policies

  • Presenter Assistance grants are NOT transferable to other services. Any changes in the activities must be submitted in writing to South Arts before the activities begin. Awards may be revised or revoked in light of such changes.
  • Presenter Assistance grant awards require a dollar-for-dollar cash match. Grant recipients are required to submit receipts to document expenses.
  • Applicants are eligible to receive up to 50% of the travel expenses, up to $700 (subject to funding availability). Special consideration will be given to presenters in underserved communities. Underserved communities include those communities in which people lack arts programs, services, or resources due to geography, economic conditions, cultural background, socio-political circumstances, disability, age or other demonstrable factors. The term “community” can refer to a group of people with a common heritage or characteristics, whether or not living in the same location.
  • The minimum grant request is $250.
  • Due to federal sanctions, an application involving international travel or supporting international artists must be discussed with South Arts prior to submission.
  • For Travel Grants: An application may be submitted to support multiple staff members (as long as the maximum request is not exceeded). Applications to attend the Performing Arts Exchange (PAE) will NOT be accepted in this grant program; however, applicants may be eligible for the Launchpad grant program. Applications to attend a convening sponsored by a local/state arts agency will NOT be accepted in this grant program; we encourage applicants to contact their State Arts Agency for assistance. Special consideration will be given to presenters who have experienced an ongoing hardship and have been unable to continue their professional development.

Appeals Process

You can request a review of the method for South Arts’ decisions concerning grant applications through the Appeals Process. If you did not receive funding or if your grant award was rescinded or reduced, you may submit an appeal based on the criteria listed below. Incomplete applications are not eligible for the appeals process. Dissatisfaction with the denial or amount of an award is not sufficient reason for an appeal.

An applicant not funded may appeal South Arts’ decision if the applicant can demonstrate that the application was rejected for any of the following reasons:

  • Application was reviewed using criteria other than those published;
  • Funding decision was influenced by panelist/staff/committee member who failed to disclose conflict of interest; and/or
  • Application materials (submitted by the deadline) were not provided to panel members.

If an applicant’s funds were rescinded or reduced, the applicant may appeal South Arts’ decision if the applicant can demonstrate that (a) the project activities outlined in the application were performed, and (b) the contract terms and conditions were followed and fulfilled.

To appeal a funding decision, first contact the Program Director, Nikki Estes, to review considerations affecting South Arts’ decision. If you believe that you have grounds for an appeal, you must submit your appeal, in writing, to South Arts’ Executive Director, no later than 15 calendar days following the receipt of the written notice from South Arts. The submission should contain evidence to support one or more of the allowable grounds for appeal. The decision on an appeal will be made by the Executive Director, who will render a decision within 30 days of the appeal.

Mail your appeal to: South Arts, ATTN: Executive Director, 1800 Peachtree Street, NW, Suite 808, Atlanta, GA 30309.