Manage Your Grant


Please carefully read and follow these instructions. If you do not comply as specified, your organization could risk losing funding and future funding eligibility. If you have any questions, please contact Nikki Estes, at 404-874-7244 ext. 16.

STEP 1: Review the Grant Terms and Conditions

STEP 2: Notify us if your project changes

STEP 3: Use credit line and logos

STEP 4: Write your legislators

STEP 5: Submit your final report online

STEP 6: Review grant payment process


1. REVIEW THE GRANT TERMS AND CONDITIONS

In order to submit your application, you must agree to all of the following conditions should you be awarded a grant:

Regional Touring Conditions >>

Literary Arts Conditions >>

Presenter Assistance Conditions >> 


2. IF YOUR PROJECT CHANGES, SUBMIT YOUR REQUEST FOR A GRANT CHANGE

Any changes in the grant must be stated in the Request for Grant Change form. More >>


3. USE CREDIT LINE AND LOGOS

More >>


4. WRITE YOUR LEGISLATORS

We require that you contact your federal elected officials (Senators/Congresspersons) to inform them of the South Arts and National Endowment for the Arts support of this project. Many federal officials prefer to receive constituent correspondence via email and/or through their official Web site (officials and their contact information can be found at www.votesmart.org). You may also choose to send a hard-copy letter on your organization’s letterhead. Confirmation that you have emailed or sent them hard-copy letters is required in your Final Report Form.

Below is an example of a letter that we feel expresses our partnership goals. Please use this letter as a reference when writing your own letters. All grantees are required to contact their federal elected officials to acknowledge them for appropriating the funds for these grants and to inform them of the project activities and community impact.

Download an example of a legislative letter:
Sample (PDF)


5. SUBMIT YOUR FINAL REPORT FORM BY THE DEADLINE

The Final Report Form, completed in eGrant, and all support materials are due within 30 days of the completion of your funded engagement. Any organization that fails to write their legislators and submit the Final Report, along with promotional materials uploaded to eGrant, will have their funds rescinded and will not be eligible to apply for funding in the future.

South Arts is required to collect and report location data from grantees.  You will need to provide the location (i.e., street address, city, state, and zip code) for EACH activity supported by our grant funds in the Final Report Form.  Please plan for this requirement so that you are able to complete your report.  Grant funds will not be processed if you fail to provide the requested data.


6. REVIEW THE GRANT PAYMENT PROCESS

Final payments are processed after the completion of the project and receipt of the Final Report Form. You are allowed to request an advance payment, up to 75% of your total grant amount. To do so, you must submit a written request at least 30 days prior to the project start date. The request should be on your organization’s letterhead with a signature and state the reason an advance payment is needed. Please allow 30 – 60 days for all check disbursements.