Please carefully read and follow these instructions. If you do not comply as specified, your organization could risk losing funding and future funding eligibility. If you have any questions, please contact program director Nikki Estes at 404-874-7244 x816.
For Fiscal Year 2024 or later, grantees are required to adhere to grant requirements based on the grant program and program source of funds as set forth in the grantee's award letter and/or contract. These can include, but are not limited to, Grant Acceptance Terms and Conditions, Assurance of Compliance, and Federal Suspension and Debarment Requirements. Please contact Nikki Estes with any questions.
If your project changes, submit your request for a grant change. Any changes in the project must be requested through the Request for Grant Change form. Your request is due at least 30 days prior to the project start date. Awards may be revised or revoked if changes are unacceptable. Unless there are special circumstances, a request to change a project partner or artist/company is rarely accepted and approved (please contact Nikki Estes to discuss these conditions).
It is required to give South Arts and the National Endowment for the Arts appropriate credit in your programs and publicity materials. You must use both logos in your publicity materials (copies must be included with your Final Report). For all print materials and electronic marketing (i.e., brochures, programs, flyers, websites, and other promotional materials), the following credit line should be used:
“This project [or other activity] is funded in part by a grant from South Arts in partnership with the National Endowment for the Arts and [your State Arts Agency].”
Download the logos
NOTE: Grantees should remove the credit line and logos from their publicity materials after the grant period.
We require that you contact your federal elected officials (Senators/Congresspersons) to inform them of the South Arts and National Endowment for the Arts support of this project. Many federal officials prefer to receive constituent correspondence via email and/or through their official website (officials and their contact information can be found at www.votesmart.org). You may also choose to send a hard-copy letter on your organization’s letterhead. Confirmation that you have emailed or sent them hard-copy letters is required in your Final Report Form.
Below is an example of a letter that we feel expresses our partnership goals. Please use this letter as a reference when writing your own letters. All grantees are required to contact their federal elected officials to acknowledge them for appropriating the funds for these grants and to inform them of the project activities and community impact.
You can receive your grant funds by a mailed check or Electronic Funds Transfer (EFT). To receive your grant funds by EFT, please complete the EFT authorization form and W-9 form in your Salesforce account. These forms are located in "My Requirements."
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Payment will be made to one of the two partners as designated in the grant application. Payment must be made to a non-profit organization or unit of government with a Unique Entity Identifier (UEI).
Final payments are processed after the completion of the project and receipt of the Final Report Form. You are allowed to request an advance payment, up to 75% of your total grant amount. To do so, you must submit a written request at least 30 days prior to the project start date. The request should be on your organization’s letterhead with a signature and state the reason an advance payment is needed. Please allow 30 – 60 days for all grant payments.
The Final Report Form must be completed in Salesforce.
The Final Report Form and support materials are due within 30 days of the completion of your funded engagement.
Any organization that fails to write their legislators and submit the Final Report, along with promotional materials uploaded to Salesforce, will have their funds rescinded and will not be eligible to apply for future funding.
South Arts is required to collect and report location data from grantees. You will need to provide the location (i.e., street address, city, state, and zip code) for EACH activity supported by our grant funds in the Final Report Form. Please plan for this requirement so that you can complete your report.
Grant funds will not be processed if you fail to provide the requested data and your completed Electronic Funds Transfer (EFT) and W-9 forms.