Policies, Health, and Safety

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The policies, health, and safety information below is for the 2022 Creative Placemaking Leadership Summit: South & Appalachia, which will be held in Chapel Hill, North Carolina on November 3-4, 2022, with a virtual pre-conference on November 1, 2022. These policies were last updated on August 14, 2022.

General Policies

Standards of Behavior & Terms

The Creative Placemaking Leadership Summit is presented in partnership by Creative Placemaking Communities, South Arts, North Carolina Arts Council, Community Arts & Culture, Arts Everywhere, North Carolina Department of Cultural and Natural Resources (known collectively as “The Organizers” ).

The following guidelines apply to all aspects of the Creative Placemaking Leadership Summit. This includes, but is not limited to, online or virtual sessions, in-person sessions, plenary sessions, and social events. 

The Organizers are committed to providing a harassment-free summit for every person, regardless of gender identity and expression, sexual orientation, disability, physical appearance, body size, race, ethnicity, age or religion. The Organizers do not tolerate harassment of summit participants in any form including bullying, acts of aggression, unwelcome sexual attention and inappropriate physical contact.

Attendees (presenters, supporters, exhibitors, volunteers, etc.) are expected to act in a professional manner at all CPLS scheduled events. Attendees shall not infringe upon the rights and privileges of another attendee. Any complaints regarding infractions of the rules or disputes between parties, that cannot be settled in a calm and professional manner, should be made directly to The Organizers. The Organizers will inform parties of requested boundaries but will not act as mediator or arbitrator in any disagreements.

The Organizers reserve the right to bar any attendee, exhibitor or organization from participating in the Creative Placemaking Leadership Summit, solely at summit Management’s discretion.

Any decision by The Organizers shall be final, binding and non-appealable. Unethical or criminal conduct or infraction of the rules on the part of the attendee will subject the attendee to ejection from the summit venues. In such an event, the attendee acknowledges that it shall not receive any refund of any fee.

No Solicitation

The Organizers maintain a no-solicitation policy covering all of its summits, meetings, webinars and other events. In order to provide a distraction-free environment for our partners and attendees, we do not allow solicitation of any kind during any event, including asking for business, distributing grant proposals, or requesting grant funding. Additionally, attendees expect that participation in The Organizers events will not result in future solicitations unless an attendee specifically invites future contact. Accordingly, we ask that all participants at CPLS events refrain from using attendee lists or similar information for solicitation purposes without the express permission of The Organizers.


All summit related payments must be received in full prior to participation in the Summit.

For sponsors, group ticket orders, or other entities that require an invoice, please make every effort to pay in full by the start of the summit, or within fourteen (14) business days of summit conclusion. For questions, extenuating circumstances, or other needs regarding payment, please contact Jessyca Holland, jholland@southarts.org.

Cancelation, Refunds, and Transfers

The Organizers understand that there are circumstances that may prohibit a registrants’ attendance at the Creative Placemaking Leadership Summit. Up to 30 days prior to the summit, South Arts will issue a refund (minus a $50 administrative fee for the in-person conference). 

Outside of the 30 day window prior to the summit, partial refunds will be handled on a case-by-case basis. 

Registrations are non-transferable.

Refund requests must be submitted in writing to South Arts Assistant Director, Conrhonda Baker, cbaker@southarts.org.

Recording, Photography, and Social Media

Personal digital cameras are permitted at CPLS events, provided photography is not disruptive. For all sessions, registrants may take photos from their seats, as long as they are silent, not obstructing views, and are not using a flash. 

No professional photography or videography is permitted during the Creative Placemaking Leadership Summit without press credentials. Press credentials must be obtained from The Organizers staff at least two weeks prior to the start of the summit. If any photography or videography is deemed disruptive by summit staff, the participant may be asked to discontinue or leave the event. 

Contact for media inquiries or professional photographers/videographers: Leonardo Vazquez, leo@cpcommunities.org, 973-763-6352, x1.

Photography and videography for social media purposes, such as Twitter, Instagram, and Facebook are encouraged provided that workshop or speech materials are not shared in full, and the artist or speaker is referenced. Social Media using the hashtag #CPLS2022 is encouraged.

Please be advised that any participants may be photographed and/or videotaped as part of the summit. By entering the facility and participating in this event, you are giving your permission for your photo or video image to be included in The Organizers’ advertising and media products.


The Organizers believe the arts should be available to all individuals and communities and are committed to ensuring Americans with Disabilities Act compliance for its physical offices and portfolio of services and activities. Organizations that receive funding from The Organizers are required to provide accessibility for their constituents. All summit venues are compliant with ADA regulations. The Organizers Accessibility Coordinator is available at all times to discuss and accommodate your needs. Large print materials are available throughout the year by calling the South Arts office (404-874-7244) or filling out a request during the registration process. Any other requests for accommodations should be submitted at least two weeks in advance of the summit. For further assistance while at the summit, please see The Organizers associate at registration.

Distribution of Materials

Attendees are restricted from distributing or posting materials outside of the exhibit hall booths and resources tables designed for this specific purpose unless express permissions are given, and terms agreed upon, by summit Management.

Liability and Theft

The Organizers are not responsible for property that is lost, stolen, or damaged at any time during the Creative Placemaking Leadership Summit. However, The Organizers take such instances of loss very seriously and will investigate such reports to the best of its ability and direct anyone who reports a lost or stolen item to the proper authorities. 


No children under the age of 18 will be allowed to attend any summit event without express written permission from summit Management. The Organizers cannot review content material for age appropriateness nor guarantee the safety of children at the summit venue.


No weapons of any kind are allowed at any summit facilities or events during the Creative Placemaking Leadership Summit.

Health and Safety

The information below is current as of August 2022.


Since COVID-19 is extremely contagious and is spread mainly from person-to-person contact, the conference organizers have put in place preventative measures to reduce the spread of COVID-19 during the Creative Placemaking Leadership Summit (CPLS). However, The Organizers , Creative Placemaking Communities, our partners and sponsors cannot guarantee that its attendees, participants, volunteers, partners, or others in attendance (collectively “participants”) will not become infected with COVID-19. 
The Organizers strongly encourage all in-person event participants to be ‘fully vaccinated’ (defined below) before attending CPLS. Face masks or other protective coverings are recommended but not required.
We ask that all attendees continue to monitor their own health for possible symptoms before, during, and after the summit. Should an attendee experience symptoms and/or receive a positive COVID-19 test result, we request that attendee follow all applicable guidance from local and federal authorities such as the CDC, and report their status to PERSON for tracking purposes.
As a reminder, the current CDC guidance for someone who has been fully vaccinated and shows no symptoms of COVID-19 says that the individual does not need to quarantine. However, the CDC recommends that fully vaccinated individuals who are in close contact with someone who has COVID-19 should:

  • Wear a mask indoors in public for 14 days following exposure or until a negative test result.
  • Get tested 5-7 days after close contact with someone with suspected or confirmed COVID-19.
  • Get tested and isolate immediately if experiencing COVID-19 symptoms.

Attendee Safety: In light of events surrounding the COVID-19, this is an appropriate time to remind ourselves of the risks inherent to participating in the Creative Placemaking Leadership Summit. Even with every reasonable precaution to keep you safe as outlined for you by the CDC, federal, state, and local governments and health departments, The Organizers , its partners and sponsors cannot fully eliminate all risks of harm to CPLS participants or guarantee their safety, especially from risks posed by COVID-19 or its variant strains.

Safety for All

While masks will not be required, they are strongly recommended. N-95 or N-94 purchased from a credible source are thought to be the most effective masks in the prevention of COVID-19. 

The Organizers will provide sanitizer in each workshop room. 

Safety Reminders:

  • According to the Centers for Disease Control (CDC), a fully vaccinated person is anyone having received the second dose of Pfizer/BioNTech or Moderna vaccines or the single-dose Johnson & Johnson vaccine and two weeks have transpired since the last dose.
  • It is inadvisable for anyone to attend if you are: a) unvaccinated and having COVID-19 related medical risk factors, b) having symptoms or signs of sickness or having been in recent contact with known positive COVID-19 cases, or c) testing positive for COVID-19 or any of its variant strains within the last 10 days.
  • In accordance with CDC guidelines it is strongly recommended that anyone traveling to and or attending a large indoor gathering be fully vaccinated. Fully vaccinated travelers should still follow CDC’s recommendations for traveling safely.

Though Monkeypox is not a novel virus, many of us in the United States are learning about this communicable disease. For public health reasons, Organizers are including the following information as a resource for summit goers. The following information is not to take the place of medical professional advice. 

The Organizers recommend following the CDC’s guidelines for preventing the spread of the monkeypox virus

Prior to the Creative Placemaking Leadership Summit

According to the CDC, JYNNEOS vaccine is being allocated to jurisdictions for use for the following individuals:

  • Known contacts who are identified by public health via case investigation, contact tracing, and risk exposure assessments
  • Presumed contacts who may meet the following criteria:
    • Know that a sexual partner in the past 14 days was diagnosed with monkeypox
    • Had multiple sexual partners in the past 14 days in a jurisdiction with known monkeypox

Information by state health agencies:

For more information about disinfection of the home and other environments, please visit the CDC website.

If you are diagnosed with, or suspect you have Monkeypox, please follow the CDC guidelines for Isolation of People with Monkeypox:

  • People with monkeypox should isolate until the rash has fully resolved, the scabs have fallen off, and a fresh layer of intact skin has formed.
  • People with monkeypox should follow these recommendations until cleared by state or local public health officials:
    • Friends, family or others without an essential need to be in the home should not visit.
    • Avoid close contact with others.
    • Avoid close contact with pets in the home and other animals.
    • Do not engage in sexual activity that involves direct physical contact.
    • Do not share potentially contaminated items, such as bed linens, clothing, towels, wash cloths, drinking glasses or eating utensils.
    • Routinely clean and disinfect commonly touched surfaces and items, such as counters or light switches, using an EPA-registered disinfectant (such as List Q) in accordance with the manufacturer’s instructions.
    • Wear well-fitting source control (e.g., medical mask) when in close contact with others at home.
    • Avoid use of contact lenses to prevent inadvertent infection of the eye.
    • Avoid shaving rash-covered areas of the body as this can lead to spread of the virus.
  • Bathroom usage:
    • If possible, use a separate bathroom if there are others who live in the same household.
    • If there is not a separate bathroom in the home, the patient should clean and disinfect surfaces such as counters, toilet seats, faucets, using an EPA-registered disinfectant (such as List Q) after using a shared space. This may include during activities like showering, using the toilet, or changing bandages that cover the rash. Consider disposable glove use while cleaning if rash is present on the hands.
  • Limit exposure to others:
    • Avoid contact with unaffected individuals until the rash has resolved, the scabs have fallen off, and a fresh layer of intact skin has formed.
    • Isolate in a room or area separate from other household members and pets when possible.
    • Limit use of spaces, items, and food that are shared with other household members.
    • Do not share dishes and other eating utensils. It is not necessary for the infected person to use separate utensils if properly washed. Wash soiled dishes and eating utensils in a dishwasher or by hand with warm water and soap.
  • Limit contamination within household:
    • Try to avoid contaminating upholstered furniture and other porous materials that cannot be laundered by placing coversheets, waterproof mattress covers, blankets, or tarps over these surfaces.
    • Additional precautions such as steam cleaning can be considered if there is concern about contamination.
  • Considerations for isolating with animals in the home:
    • People with monkeypox should avoid contact with animals (specifically mammals), including pets.
      • If possible, friends or family members should care for healthy animals until the owner has fully recovered.
      • Keep any potentially infectious bandages, textiles (such as clothes, bedding) and other items away from pets, other domestic animals, and wildlife.
      • In general, any mammal may become infected with monkeypox. It is not thought that other animals such as reptiles, fish or birds can be infected.
    • If you notice an animal that had contact with an infected person appears sick (such as lethargy, lack of appetite, coughing, bloating, nasal or eye secretions or crust, fever, rash) contact the owner’s veterinarian, state public health veterinarian, or state animal health official.
  • Hand Hygiene, Source Control, and Personal Protective Equipment
    • Hand hygiene – the use of an alcohol-based hand rub or hand washing with soap and water – should be performed by people with monkeypox and household contacts after touching rash material, clothing, linens, or environmental surfaces that may have had contact with rash material.
    • Cover all skin rashes to the extent possible by wearing long sleeves or long pants. Gloves can be considered for covering rash on the hands when not in isolation such as when receiving medical care.
    • People with monkeypox should use well-fitting source control (e.g., medical mask), if close contact with others cannot be avoided, such as when receiving medical care.
    • Other household members should wear a respirator or a well-fitting mask when in close contact (e.g., within 6 feet) with the person with monkeypox for more than a brief encounter.
    • When possible, the person with monkeypox should change their own bandages and handle contaminated linens while wearing disposable gloves, followed by immediate handwashing after removing gloves.
      • As a last resort, if assistance is needed with these activities, a household member should avoid extensive contact and wear, at a minimum, disposable medical gloves and a well-fitting mask or respirator. Any clothing that contacts the rash during dressing changes should be immediately laundered. Gloves should be disposed of after use, followed by handwashing.
    • Contain and dispose of contaminated waste, such as dressings, bandages, or disposable gloves. See Disinfecting Home and Other Non-Healthcare Settings.