Presentation Grants - FAQ

Please read the entire grant guidelines for your grant program prior to reviewing these FAQs. Many questions are answered in the guidelines, with additional clarification or examples provided here. If you cannot find the answer to your questions, please contact Nikki Estes.

This FAQ was last updated February 14, 2023.

Presentation Grants are available to organizational applicants only. If you are an individual artist, please visit our Artist Grants & Fellowships section to learn more about individual artist opportunities.

Organization Eligibility

What is a presenter? 
For the Presentation Grant program, a presenter is defined as an organization that presents or hosts guest artists for engagements in their community. Presenters can include but are not limited to community cultural organizations, community centers, churches, schools/colleges/universities, libraries, museums, film festivals/series, and performing arts centers.  

Are producing organizations or performing arts groups eligible? 
Typically, a producing organization or performing arts group is not considered a presenter, even when a guest artist is contracted to perform with its company. Producing organizations and performing arts groups are strongly encouraged to contact South Arts to discuss eligibility. 

Do you accept fiscal agents as applicants? 
No, applicants must have their own not-for-profit, tax-exempt status or be an official unit of local, county or state government, or a federally recognized tribal community. Applications are accepted from any tribal community with not-for-profit, tax-exempt status. 

If I received a Presentation Grant from the last cycle but the project has been postponed, can I still apply for a Presentation Grant during this cycle? 
Yes, you can apply for a 2023-2024 Presentation Grant as long as it is for a different project. 

Budget, Cash Match, & Payments

What expenses do Presentation Grants support?
Presentation grants can only be used to support the artist fee portion of your project budget. 

Can you explain the cash match requirement? 
Applicants must match our grant award by 100%. Example: If you receive a $4,000 grant, you must provide a cash match of $4,000. This means that you will pay the artist a minimum of $8,000. 

Does the match have to be cash or can it be in-kind? 
The grant requires a cash match. Common sources of matching funds are contributions by individual donor or grants from private foundations, local/municipal arts organizations, and/or state arts agencies. 

Is it correct that funds are not distributed until project completion? 
Typically, grant funds are processed after the completion of the project and receipt of the Final Report Form. However, you can request an advance payment of up to 75% of your total grant amount. 

Project Activities

If we don't have a fully executed contract by the due date, can we submit something else instead? 
Yes, you can submit a letter of agreement or letter of intent. The letter must be signed by the applicant and the artist. Please include the artist’s activities (e.g., the public presentation, educational/community engagement component, other project activities), activity date(s) and the artist fee. 

Can the educational component be virtual? 
Yes, the educational component can be virtual, but there must be interaction between the guest artist and your local community. The virtual activity must include local participation.  

Does the educational/community engagement component have to be open to the public? 
No, these activities can be for a target/invite-only audience or open to the public. We encourage applicants to design activities that will best aid them in engaging with their local community. 

Could a Presentation Grant be part of developing a new work with a Southern artist as long as there is a public presentation? 
Yes, the project can include the creation of the work as long as the project also includes the public presentation of the artist’s work within the 2023-2024 project period and the artist is involved in an educational/community engagement activity. 

Does the public presentation or educational/community engagement activities have to be free of charge? 
No, organizations may charge admission to all or select activities as appropriate. 

Artist Requirements

Is the grant for one artist or can it be for multiple artists? 
This grant program does not support multiple artists. You can only submit an application for one artist, one collective, one ensemble, or one company. For collectives, ensembles, and companies, at least 50% of the members must reside in the South Arts region. 

Does the guest artist, company, or ensemble have to reside in South Arts’ region? 
Yes, the artist must currently reside in Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, or Tennessee. 

Can the guest artist come from the same city or state that the organization serves? 
No, prior cycles of this grant that allowed for the same city/state artist were a temporary adjustment due to the pandemic. 

Can the same artist be submitted in more than one application? 
Yes, there is no limit to the number of presenters that can feature an artist in their application.  

What are the project requirements for the artist? 
The artist must participate in a minimum of two separate activities – at least one public presentation (a reading, performance, film screening or exhibition of their work) and at least one educational/community engagement activity (such as a masterclass, lecture, or workshop). 

What qualifies as a reading? 
Readings are activities conducted by a poet, a fiction writer, or creative non-fiction writer in which they read from their own work. This activity could be part of a larger presentation. Readings by playwrights are ineligible.

Who qualifies as a professional guest artist or company for my project?
Guest artists or companies are often those who:

  • work primarily in the artistic disciplines of your application
  • are recognized as a professional by their peers (artists working in the same artistic tradition)
  • have specialized training in the artistic field (not necessarily in academic institutions)
  • are committed to devoting more time to artistic activity, if financially possible
  • have a history of public presentation or publication
  • reside in Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, or Tennessee
  • are at least 18 years of age or are part of a youth ensemble/company that specializes in touring (ex. 501(c)3 children’s choirs)
  • Need help finding a Southern artist? View artists who have been supported by South Arts in the past or look through our State Arts Agency partners' rosters.

Readiness Planning

Is a readiness plan also called a strategic plan?
No, we see these as different tools. A readiness plan is a combination of documents, processes, and training that formulate how your organization will respond should the unexpected occur. This could include the loss of resources or the ability to function normally, whether brought on by theft, natural disaster, loss of a key individual, technology failure, or any other unexpected event. 

What should be the scope of our plan? 
A holistic plan for the organization is preferred. If your organization is part of a larger entity, like a municipality or university, also consider including department and facility-specific plans. 

What if our organization doesn’t have a current readiness plan or one at all? 
We encourage you to discuss your overall planning process in the application. This can include describing how and where the organization is in planning and detailing the steps the organization intends to take in the future to update or create a plan. 


How do I upload files into my application?
The South Arts team has prepared a short video walkthrough to assist you in uploading files into our new Salesforce application portal.