Presentation Grants - FAQ

Please read the entire grant guidelines for your grant program prior to reviewing these FAQs. Many questions are answered in the guidelines, with additional clarification or examples provided here. If you cannot find the answer to your questions, please contact Nikki Estes.

This FAQ was last updated October 28, 2022.

What is a presenter?
For the Presentation Grant program, a presenter is defined as an organization that presents or hosts artists for engagements in their community. Presenters can include but are not limited to community cultural organizations, community centers, churches, schools/colleges/universities, libraries, museums, film festivals/series, and performing arts centers. Typically, a producing organization or performing arts group is not considered a presenter, even when a guest artist is contracted to perform with its company. Producing organizations and performing arts groups are strongly encouraged to contact South Arts to discuss eligibility.

Do you accept fiscal agents as applicants?
No, applicants must have their own not-for-profit, tax-exempt status or be an official unit of local, county or state government, or a federally recognized tribal community. Applications are accepted from any tribal community with not-for-profit, tax-exempt status.

Can you explain the cash match requirement?
Applicants must match our grant award by 100%. Example: If you receive a $4,000 grant, you must provide a cash match of $4,000. This means that you will pay the artist a minimum of $8,000.

Does the match have to be cash or can it be in-kind?
The grant requires a cash match.

Is a readiness plan also called a strategic plan?
No, we see these as different tools. A readiness plan is a combination of documents, processes, and training that formulate how your organization will respond should the unexpected occur. This could include the loss of resources or the ability to function normally, whether brought on by theft, natural disaster, loss of a key individual, technology failure, or any other unexpected event.

If I received a Presentation Grant from the last cycle but the project has been postponed, can I still apply for a Presentation Grant during this cycle?
Yes, you can apply for a 2023-2024 Presentation Grant as long as it is for a different project. 

If we don't have a fully executed contract by the due date, can we submit something else instead?
Yes, you can submit a letter of agreement or letter of intent. The letter must be signed by the applicant and the artist. Please include the artist’s activities (e.g., the public presentation, educational/community engagement component, other project activities), activity date(s) and the artist fee.

What are the project requirements for the artist?
The artist must participate in a minimum of two separate activities – at least one public presentation (a reading, performance, film screening or exhibition of their work) and at least one educational/community engagement activity (such as a masterclass, lecture, or workshop).

Can the educational component be virtual?
Yes, the educational component can be virtual, but there must be interaction between the guest artist and your local community. The virtual activity must include local participation. 

Could a Presentation Grant be part of developing a new work with a Southern artist as long as there is a public presentation?
Yes, the project can include the creation of the work as long as the project also includes the public presentation of the artist’s work within the 2023-2024 project period and the artist is involved in an educational/community engagement activity.

Does the guest artist, company, or ensemble have to reside in South Arts’ region?
Yes, the artist must currently reside in Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, or Tennessee.

Can the guest artist come from the same city or state that the organization serves?
No, prior cycles of this grant that allowed for the same city/state artist were a temporary adjustment due to the pandemic.

Is the grant for one artist or can it be for multiple artists?
This grant program does not support multiple artists. You can only submit an application for one artist, one ensemble, or one company.

Is it correct that funds are not distributed until project completion?
Typically, grant funds are processed after the completion of the project and receipt of the Final Report Form. However, you can to request an advance payment of up to 75% of your total grant amount.

How do I upload files into my application?
The South Arts team has prepared a short video walkthrough to assist you in uploading files into our new Salesforce application portal.